About the Role:

The Company Secretary plays a critical governance role in supporting the Board and ensuring the organisation meets its legal, regulatory, and compliance obligations. As a key adviser to the Board, the Company Secretary helps facilitate effective Board processes, supports good governance practices, and acts as a liaison between the Board and management.

Main Responsibilities:

• Ensure Board and committee meetings are properly scheduled, convened, and minuted.
• Maintain a register of Board policies, charters, and terms of reference.
• Assist the Board with annual reviews, strategic planning cycles, and performance evaluations.
• Maintain statutory registers and ensure timely lodgement of required filings with regulators (e.g. ACNC, ASIC).
• Accurately record minutes of Board and committee meetings and track actions arising (general meeting administration).
• Maintain up-to-date records of Board members’ terms, appointments, and declarations of interest.
• Act as a key point of contact between the Board, executive management, and external stakeholders (e.g. auditors, legal advisors).

Essential Knowledge:

• Demonstrated experience in a governance or company secretarial role, ideally within a not-for-profit or similar organisation.
• Strong understanding of corporate governance principles and relevant regulatory requirements (e.g. ACNC, ASIC, the Corporations Act, or state-based incorporated association laws).
• Excellent organisational, written, and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• High attention to detail and the ability to work independently and to deadlines.

Desirable Knowledge:

• Qualifications in business and governance (e.g. GIA or AICD training), or a related discipline.
• Experience supporting a volunteer or community Board.
• Understanding of the unique governance environment in the not-for-profit sector.

Benefits that Guide Dogs offer:

As a member of the Guide Dogs team, you will have access to a wide range of benefits tailored to your needs.

• A competitive remuneration package is available commensurate with skills and experience, which includes tax free salary packaging of up to $15,900.
• EAP - Get support when you need it with Employee Assistance Program counselling sessions.
• Me Days – Receive two paid days per year to support your health and wellbeing.
• Paid Parental Leave – take time to bond with your new child with 15 weeks paid leave after qualification period
• The option to purchase up to 4 weeks additional leave each year.
• Employee benefits program and Reward and Recognition program.
• Annual flu vaccinations.
• Support for your professional development including paid study leave and educational assistance.
• Join an organisation that makes a meaningful and positive impact on our society.

Guide Dogs NSW/ACT are proud to be an inclusive workplace that reflects our clients and the broader community and are committed to providing a work environment in which everyone is included, treated fairly and with respect. We offer equal employment opportunity regardless of your disability, gender or gender identity, race, religion, sexual orientation, age, marital or domestic status, carer status, or political opinion.

If you require an adjustment within the recruitment process, please contact jobs@guidedogs.com.au to inform us of your preferred method of communication.