The Gifts in Wills Events Coordinator provides coordination and administrative support to the Gifts in Wills program, with a particular focus on the planning and delivery of stewardship and cultivation events. This role plays an important part in building meaningful relationships with bequestors, prospects, and supporters by delivering high-quality events that engage, inspire, and strengthen their connection to the organisation. This position is part-time and centres on intimate but high-impact stewardship events (IE morning teas, site visits etc). Success will come to someone that can build trust and rapport, particularly with older supporters, and ensure every event feels warm, personal and valued.

Key Focus Areas:

• Support the planning, logistics, and delivery of Gifts in Wills events, such as supporter thank-you functions, information sessions, and site visits.
• Coordinate event logistics including venue bookings, catering, guest lists, invitations, RSVP management, and on-the-day support.
• Liaise with suppliers, venues, and internal teams to ensure smooth delivery.
• Support post-event follow-up, including surveys, thank-you communications, and data entry.
• Ensure all events are delivered with sensitivity, warmth and attention to detail, creating memorable experiences that deepen supporter trust.
• Provide warm, professional, and personalised event-related communication with supporters.
• Represent the organisation at events, ensuring supporters feel valued and connected.
• Assist in preparing supporter collateral, invitations, and information packs.
• Act as a welcoming ambassador, particularly for older supporters, fostering long-term relationships through genuine personal connections
• Maintain accurate event records, supporter data, and RSVP lists in the CRM.
• Assist with budget tracking, invoices, and expense reconciliation.
• Support event evaluation, providing reports and insights to inform future planning.
• Work closely with the Gifts in Wills and Fundraising teams to ensure events support stewardship and cultivation objectives.
• Collaborate with Communications, Marketing, and other internal teams to deliver high-quality event materials and messaging.
• Provide general administrative support to the Gifts in Wills team as required.
• Models collaboration, creativity, candour and curiosity in team culture.

Key Skills & Experience

• Experience in event coordination, marketing, fundraising, or administration (internship, volunteer, or entry-level role considered).
•  Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent interpersonal and communication skills, with a warm and professional manner when engaging with supporters.
• Proven ability to build rapport with older supporters and deliver experiences that feel personal, respectful and memorable.
• High attention to detail, accuracy, and commitment to delivering quality experiences.
• Willingness to learn and develop skills in fundraising, supporter engagement, and events.
• Proficiency in Microsoft Office Suite; experience with CRM systems and event platforms desirable but not essential.
• A team player with a positive attitude, flexibility, and enthusiasm for the charity’s mission.

Benefits that Guide Dogs offer: 

As a member of the Guide Dogs team, you will have access to a wide range of benefits tailored to your needs.

• A competitive remuneration package is available commensurate with skills and experience, which includes tax free salary packaging of up to $15,900. 
• EAP - Get support when you need it with Employee Assistance Program counselling sessions.
• Me Days – Receive two paid days per year to support your health and wellbeing.
• Paid Parental Leave – take time to bond with your new child with 15 weeks paid leave after qualification period
• The option to purchase up to 4 weeks additional leave each year.
• Employee benefits program and Reward and Recognition program.
• Annual flu vaccinations. 
• Support for your professional development including paid study leave and educational assistance.
• Join an organisation that makes a meaningful and positive impact on our society.

Guide Dogs Values: 

• Our clients come first in everything we do 
• Walk the Talk - The buck stops with us. So we keep our word and keep going, no matter what.
• Lead with Head and Heart - Forever focused on our purpose and mission, we combine care and careful planning to deliver successes worth celebrating.
• Lift each other - From a guiding hand to a high five, we unleash and acknowledge everyone's potential.
• Never stop exploring - We're fearlessly creative. We've always asked and answered the tough questions and if there's a better way, we'll find it. 

Guide Dogs NSW/ACT are proud to be an inclusive workplace that reflects our clients and the broader community and are committed to providing a work environment in which everyone is included, treated fairly and with respect. We offer equal employment opportunity regardless of your disability, gender or gender identity, race, religion, sexual orientation, age, marital or domestic status, carer status, or political opinion.

If you require an adjustment within the recruitment process, please contact jobs@guidedogs.com.au to inform us of your preferred method of communication.