About the Role

We’re looking for a highly organised and proactive Administration Coordinator to help keep our Guide Dog Centre site running seamlessly.

This is a dynamic, hands-on role where you’ll be at the centre of operations supporting leadership, improving processes, and ensuring everything runs smoothly behind the scenes. You’ll bring structure, efficiency, and a strong attention to detail, while playing a key part in creating a well-organised, high-performing workplace.

If you enjoy variety, thrive on organisation, and take pride in delivering high-quality administrative support, this is an opportunity to make a real impact.

What You’ll Be Responsible For

• Keeping operations on track – manage finance and procurement processes, ensuring invoices, approvals and supplier queries are handled efficiently
• Driving smarter ways of working – identify opportunities to streamline processes and implement improvements across teams
• Connecting people and information – coordinate meetings, site events, communications and the annual events calendar
• Maintaining a well-run site – oversee office supplies, equipment and facilities to support a smooth day-to-day environment
• Supporting leadership success – deliver high-quality administrative support, including reports, presentations and coordination activities
• Helping deliver key initiatives – support projects to ensure they are completed on time and within budget

What You’ll Bring

• Proven administration experience with a high level of professionalism and reliability
• Strong Microsoft Office skills (Teams, Word, Excel)
• Excellent organisation and attention to detail
• Confident communication and stakeholder engagement skills
• Ability to juggle priorities and adapt in a fast-paced environment
• Strong data accuracy and reporting capability
• A continuous improvement mindset with experience enhancing systems and processes

Nice to Have

• Relevant qualifications (e.g. Business, Project Management, Training & Assessment)
• Understanding of budgeting and financial processes

Benefits that Guide Dogs offer: 

As a member of the Guide Dogs team, you will have access to a wide range of benefits tailored to your needs.

• A competitive remuneration package is available commensurate with skills and experience, which includes tax free salary packaging of up to $15,900. 
• EAP - Get support when you need it with Employee Assistance Program counselling sessions.
• Me Days – Receive two paid days per year to support your health and wellbeing.
• Paid Parental Leave – take time to bond with your new child with 13 weeks paid leave after qualification period
• The option to purchase up to 4 weeks additional leave each year.
• Employee benefits program and Reward and Recognition program.
• Annual flu vaccinations. 
• Support for your professional development including paid study leave and educational assistance.
• Join an organisation that makes a meaningful and positive impact on our society.